Vendor Policy

At Greentivity Enviro Solutions, we are committed to transparency, integrity, and professionalism in all vendor engagements. This Vendor Policy outlines mandatory standards to ensure compliance with legal, ethical, and operational requirements.

1. Vendor Requirements

  • Physical Office & GST Compliance - Vendors must have a registered physical office with a valid GST number, accurately geo-tagged.
  • Computerized Billing - All transactions must be processed through a computerized billing system. Manual invoices are not accepted.
  • Authorized Reseller/Partner Status - Only vendors who are authorized partners/resellers of the brands they represent will be engaged with provided the respective OEM they represent gives it in writing directly that they are the preferred reseller in the said opportunity.
  • GST Filing Compliance - Vendors must file GST returns monthly. Contracts will not be awarded to vendors under composition schemes or claiming GST exemptions.

2. Professional & Operational Standards

  • Online Presence - Vendors must maintain a professional website and corporate email domain. Personal email addresses are not accepted for official communication.
  • Physical Verification - Greentivity conducts site visits to verify vendor credentials, including offices, warehouses, and manufacturing facilities, etc.
  • Secure Payment Process - Payments are processed transparently via NEFT/RTGS. Cash transactions are discouraged.
  • Official Communication Channels - Email is the preferred method for quotes, proposals, and invoices. Messaging apps are discouraged for formal communication.

3. Ethical & Compliance Standards

  • Disclosure of Relationships - Vendors must declare any familial or personal relationships with Greentivity employees to prevent conflicts of interest.
  • Strict MLM & Business Networking Groups Scrutiny - Vendors linked to Multi-Level Marketing (MLM) chains or business networking groups have to disclose their membership and affinity to these groups upfront and will undergo comprehensive screening of their business practices, financial stability, and ethics. Only those approved by director-level clearance will be considered.

4. Compliance & Enforcement

Strict adherence to this policy is mandatory. Non-compliance may lead to contract termination and/or legal & disciplinary action.

At Greentivity, we uphold the highest standards of integrity and accountability in all vendor engagements.

Together, let's build a partnership based on trust, transparency, and excellence.